Blackwood Seven – HR Privacy Policy Process

As part of our business Blackwood Seven collects personal data to be used in our process HR, specifically related to the following persons:

Process HR

  • Employees
  • Job applicants

This policy describes how Blackwood Seven collects personal data, the purpose for which these personal data are used and how Blackwood Seven treats such data.

This policy contains statutory information regarding the Blackwood Seven personal data processing. You can find information about your rights as a registered person in this privacy policy. If you as a Employees, Job applicants have questions about the processing of your data, or you want to enforce your rights under privacy legislation please contact Blackwood Seven using the contact details in this policy.

Collection of data

Blackwood Seven collects personal data related to Employees, Job applicants. These personal data are categorized as:

For Employees

  • Email
  • Names
  • Addresses
  • Social security number
  • Phone number
  • CV
  • Holidays or sick days
  • Pictures
  • Bank account information

For Job applicants

  • Email
  • Names
  • Addresses
  • Phone number
  • CV

Blackwood Seven collects data directly from the registered person/you via the following methods: Email, Employment contract, Letter, Updated in excel, from e-Boks, uploaded by the person

If data is collected with the consent of the registered person/you such consent can be withdrawn.

Once consent is withdrawn any future processing of personal data within the scope of the consent is terminated.

Blackwood Seven also collects data indirectly from business associates and other external sources.

Information collected from others regarding the registered person/you are:

For Employees

  • Holidays or sick days

Blackwood Seven collects data from the following sources:

For Employees

  • Kommuner og offentlige instanser

Purpose of processing personal data

Blackwood Seven collects personal data for the following purpose

For Employees

  • Employee management

For Job applicants

  • Recruitment

If the purpose of the company’s processing of personal data change, this will be communicated to the registered person/you before such changes takes effect. Such communication will in most cases consist of an update of this policy.

Deleting personal data

Blackwood Seven keeps personal data relating to Employees, Job applicants. Personal data is deleted at the time when the purpose related to the processing of personal data is completed.

This means that the data will be kept in the following periods.

For Employees, Employee management

  • Email: 5 years after employment
  • Names: 5 years after employment
  • Addresses: 5 years after employment
  • Social security number: 5 years after employment
  • Phone number: 5 years after employment
  • CV: 5 years after employment
  • Holidays or sick days: 5 years after employment
  • Pictures: 5 years after employment
  • Bank account information: 5 years after employment

For Job applicants, Recruitment

  • Email: 6 months after collection
  • Names: 6 months after collection
  • Addresses: 6 months after collection
  • Phone number: 6 months after collection
  • CV: 6 months after collection

Use of data processors

Blackwood Seven uses suppliers and subcontractors in the processing of personal data. Such “data processors” purely manages data according to the instructions of Blackwood Seven.

Blackwood Seven uses the following data processors in relation to fulfill the above-mentioned purposes of processing of personal data.

  • Marathon
  • Microsoft
  • Google
  • Slack
  • Danske Lønsystemer A/S
  • Offline records/archive
  • e-Boks A/S

Transfer of personal data

Blackwood Seven transfers personal data to third parties in certain cases.

For Employees

  • Employee management: None

For Job applicants

  • Recruitment: None

In addition to above personal data is only disclosed in cases where Blackwood Seven Danmark A/S is required to do so by law, including compliance with the data privacy regulation/directives and country-specific personal data laws.

Rights of the data subject

Under the Privacy Data Protection Act and EU privacy directive the data subjects (“You”) have certain rights regarding the personal data collected by Blackwood Seven Danmark A/S in relation to your person.

These rights are:

Right to access – You have, under certain conditions, the right to access the data as Blackwood Seven keeps about your person

Right to rectification of data – You have the right to correct errors or omissions in the data Blackwood Seven treats related to your person

Right to deletion – You have, under certain conditions, the right to request deletion of data related to your person. Note that this right does not apply to most legal treatments of personal data. If you have consented to the processing of your personal data, you may withdraw your consent to this processing, by which related data are deleted.

Subject to limited treatment – In some cases you have the right to suspend the processing of your personal data. This will apply if the accuracy of the data is questioned, if you want a copy of unlawfully processed data and thus do not want these deleted, if you need to prolong the storage of data longer than the Blackwood Seven’s purpose allows, or if you dispute the right to process your data and such a dispute is not decided.

Right to data portability – You have, in some cases, the right to receive the personal data that Blackwood Seven has collected about your person in a structured, widely used and machine-readable format, for the use of transferring your personal data to another data controller

Right to insight – You may, in some cases, object to the processing of your personal data. If you object to the processing of your data, these will no longer be processed unless there are significant legitimate reasons for this or the processing is required for the determination or defense of a legal claim. If your data is processed for direct marketing purposes, you may object to this at any time, resulting in a termination of such processing.

Use of your rights

EU privacy data regulation and/or local law govern your rights related to data privacy. These rights are not absolute rights, but rights that you can exercise depending on how personal data is processed by Blackwood

Seven Danmark A/S.

Should you wish to exercise any of the above rights, please forward your inquiry via Blackwood Seven

Danmark A/S’s contact person or DPO, using the contact information in this policy.

Blackwood Seven Danmark A/S will assess individual inquiries as soon as possible.

If you wish to appeal against the processing of your personal data to an external authority, such complaints

must be forwarded to the supervisory authority of your EU home country. In Denmark this will be

Datatilsynet.

Automatic decisions and profiling

Blackwood Seven may use the data subject’s personal data for profiling or as a basis for automatic decisions.

The data used for automatic decisions are as follows: None

The data obtained basis profiling is as follows: None

If you do not want to be subject to automatic decisions and or profiling, you can contact the Blackwood Seven’s contact person within the meaning of this policy with the desire for human intervention in the manner contesting the automated decisions and / or profiling.

Security

The security of your personal data is important to us. We follow generally accepted standards to protect the personal data submitted to us, in accordance with the risk related to the data and processing hereof. If you have any questions about the security of your personal data you can contact us via the contract information in this policy.

Contact data

Blackwood Seven contact person for personal data

Christian Nyvang,

Blackwood Seven Danmark

+45 53660777

cn@blackwoodseven.com

Blackwood Seven Danmark A/S Data Protection Officer (DPO)

Blackwood Seven Danmark A/S has no data protection officer. Please contact the company’s contact person for inquiries related to data privacy.

Copenhagen

+45 53 66 07 77
Livjægergade 17B, 2. Floor
DK-2100 Copenhagen
info@blackwoodseven.com

New York

1 (910) 746-4965
43 West 24th street, 7th floor
NY, NY 10010
info@blackwoodseven.com

Los Angeles

1 (310) 439-5507
5510 Lincoln Blvd. Suite 410
Los Angeles, CA 90094
info@blackwoodseven.com

Munich

+49 89 20 00 452-0
Adelgundenstraße 7
DE-80538 Munich
germany@blackwoodseven.com

Barcelona

+45 53 66 07 77
Carrer Pintor Fortuny, 27 Principal
ES-08001 Barcelona
info@blackwoodseven.com

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